As part of the Buildings Managment Service, O'Dwyer Property Management provide Company Secretarial Services at the request of the client. Acting on the instructions of the Directors of the management company, our service includes:
- To carry the title of Company Secretary on behalf of the Client.
- Provide a registered office for the client company.
- Prepare, issue (and re-issue following any amendments) the minutes of all formal meetings.
Estate Documentation: Receipt and the safe storage of the estate documentation/legal title/counterpart leases.
Legal Documentation: Knowledge of the legal framework, conveyance and lease documentation, contract and company law.
Corporate Governance: Corporate governance such as convening and attending at meetings (AGMs, EGMs, Committees, Directors and Residents) and providing company secretary services to ensure statutory returns are undertaken in a timely manner and that the register of membership and minute books are properly maintained. Responding to Requisitions on Title to the management company in the event of resales.
Statutory Compliance: Assisting the management company in operating in compliance with the Residential Tenancy Act 2004, Health & Safety Legislation, Fire Services Act 1981, Occupiers Liability Act 1995, Waste Management, Litter Pollution Acts and Data Protection Act.
Read more
Company secretary
- Act as Company Secretary for the Management Company.
- Carry out statutory duties of the Company Secretary.
- Provide Directors with legal and administrative support.
Members register
- Keep and make available for inspection the members register.
- Administering share transfers.
Registered office
- Provide a registered office for the Management Company.
- Custody of the company seal.
back to top
Title documents
- Receipt and the safe storage of estate documentation/legal title/counterpart leases.
- Responding to Requisitions on Title to the management company in the event of resales.
Board/Committee Meetings
- Calling of all Committee/Board meetings in line with company legislation.
- Assist and advise Board/Committee members.
- Prepare and issue minutes of Board meetings.
Annual/Extraordinary General Meetings
- Communicating with members e.g. notifying the members of meetings of the company, details of proposed resolutions to be considered at meetings etc. Circulating copies of the annual financial statements to members.
- Delivering copies of special and certain other resolutions passed by the company.
- Prepare and issue minutes of general meetings.
Annual Returns
- Arrange for filing of Annual Return and any changes of Directors etc.
back to top