Company Secretarial Services can be at the request of the client be undertaken by ODPM.
Acting on the instructions of the Directors of the management company our service includes:
- To carry the title of Company Secretary on behalf of the Client.
- Provide a registered office for the client company.
- Prepare, issue (and re-issue following any amendments) the minutes of all formal meetings
- To record and maintain the statutory minute book.
- Call General Meetings, Extraordinary Meetings and Board Meetings as directed by the board and in accordance with Company Legislation.
- Advise on the appointment, retirement and or rotation of the Board of Directors.
- Assist the Board of Directors in relation to operation of the management company and their duties whilst in service.
- Hold the Company Seal and execute Membership Certificates following members Conveyances/Assignments.
- Advise on procedures and business to be conducted at the Annual General Meetings.
- Arrange the filing to the CRO of Annual Returns, special resolutions and any changes relating to the Directors.
- Arrange approved Audited Accounts are circulated to all Members together with prescribed advance notice of the Annual General Meetings.
- Present the Accounts at the Annual General Meetings and address any queries arising.